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The Week Of October 9th
Conservancy News & Events

Conservancy Board of Directors Election

There are two Class A Member seats available on the Conservancy’s Board of Directors, with service starting January 2021. The successful candidates will serve a two-year term that expires in December 2022.

All Promontory owners are eligible for these positions, and a candidate need not reside at Promontory full-time or hold a Club membership to qualify. If interested in serving on the Board, please email a declaration of candidacy to Logan Finlayson, no later than October 23, 2020.

This declaration might include a résumé and statement describing one’s interest in participating and will be shared with all Promontory owners for review. Instructions for voting will be sent out shortly toward the end of October, with voting taking place throughout the fall. The results will be announced either at or immediately following the Conservancy Board’s Annual Meeting in December.

Please reference Article 3 of the Conservancy’s By-Laws for more information.

The Fourth Courter Conservancy Board Meeting
Wednesday, October 28th at 10:00 am

Cabin Winterizing

tarting mid-October, Conservancy maintenance crews will begin winterizing the cabins, including blowouts of irrigation lines and the final landscape cleanup of the season. Prior to the blowouts, crews will run the water at a higher rate for one good saturation before relying on Mother Nature until spring. As such, you may notice extra water at cabins and even on the roads. The Conservancy is aware of the increase, but if it seems excessive and potentially hazardous, please notify us.

Backflow Certification

Backflow devices should be inspected and certified each year to ensure clean water at your home, and now may be a good time to consider re-certifying at your property. In the cabins, the Conservancy crews monitor and maintain the irrigation systems, but the certification of the backflow is the responsibility of each cabin owner.

There are a number of licensed contractors in the area who provide this service.

Holiday Decor & Lighting Rules & Guidelines

Owners may display holiday decorations located or visible from outside their Residences if the decorations are of the kinds normally displayed in single-family residential Villages, are of reasonable size and scope, and do not disturb other Owners and residents by excessive light or sound emission or by causing an unreasonable amount of spectator traffic. Holiday decorations may be displayed in season only from November 1 to March 1 and, during other times of the year, from one week before to one week after any nationally recognized holiday. For more information on holiday decor & lighting guidelines, click the link below.

Recycling Update

Recycle Utah visited Promontory on Wednesday, September 23rd for an Education and Libations. Owners & Members had questions about glass and compost. Below are a few private collection companies that Recycle Utah recommended.

If you have any recycling questions, Recycle Utah is happy to help! Click the link below to view their website.

2020 Census Deadline

As the deadline to respond to the 2020 Census is approaching, we may see a few census takers on property. Census takers are obligated to visit every home unless a census response is received. Census responses are required for 2nd homes.

To complete the 2020 census, please click the link below.

Summit County Fire Restriction Order

As of 12:01 am Thursday, August 13th a Fire Restriction Order will go into effect throughout unincorporated private and all state lands throughout Summit County, restricting the activities described in the order here. This Order includes the use of all unimproved fire pits, including rock ring fire pits often found in backcountry areas.

For more information and details visit Summit County’s website below.

Grass

The Design Guidelines call for natural grasses at homesites to grow undisturbed, according to their natural growth patterns. Being aware of the potential risk this poses to wildfire issues, the Conservancy offers some direction to preserve the mountain aesthetic for which Promontory is known:

  • If the grass is green, let it grow freely. When it becomes dry, please cut and remove the debris across your lot. This would allow for a few trims at the mid to end of the summer season. Weekly cutting to less than four inches is not approved outside of wildfire “fuel break” areas.
  • During the spring and summer seasons, natural grass can be cut in a “tapered” fashion, away from the home, such that it’s shorter near the home, but longer as it extends toward the property line.
  • Continuously maintain “fuel breaks” by removing dead or dry landscaping.
  • Consider the ignition zone guidance from Firewise.

Pedestrian Safety

Our community is active, out, and about. Be safe when walking. When walking along a road, walk only on the shoulder (off of the asphalt), as far as practicable from the edge of the asphalt roadway. Where a sidewalk or a road shoulder is not available, walk on the outside edge of the roadway; and walk only on the far left side of the roadway facing oncoming traffic. The best place to walk is on Promontory’s 30 miles of trails.

Check out the trail map below!

Trash Control

To clarify the recent announcement regarding garbage, please consider these main points:

  • Trash removal at individual homesites is the responsibility of homeowners. If you need an extra dumpster, please contact Summit County Solid Waste Collection or Republic Services at 435-615-8311.
  • The expectation for cleanliness is the same for all stakeholders in the community, including owners, contractors, and operational members. The potential for enforcement and fine assessment exists for all infringers.
  • The large dumpsters found around the property are for Promontory’s operational use. The Conservancy has historically provided the dumpsters near the Equestrian Center for homeowner use. However, due to overuse and continued pile up outside the bins, this courtesy is no longer offered. The increased use has caused more frequent pickups, and the Conservancy cannot sustain this going forward. Please make other arrangements if your bin cannot fit your weekly trash load.

Visitor Policy

In response to the state of pandemic and to better monitor access to the community, the Conservancy’s Board of Directors has approved a change to public access through the gates.  Beginning June 1, the gates will “close” at 7:00 pm. At that time, members of the public (i.e., not visiting a specific owner, not an approved vendor, just wanting to drive through) wishing to enter the community would be turned away. When gates are “open” (6:00 am-7:00 pm), members of the public wanting to drive through will be entered into a log with name and vehicle information and issued a pass to travel through to the other gate only.

During all hours, legitimate guests will be allowed access if a pass has been created by an owner-host or if the host can be contacted by telephone when the guest is at the gate. If the host cannot be contacted, the guest would be turned away. Gate staff will continue to follow protocol for real estate visitors to ensure limited disruption of showings.

As such, it is extremely important for Promontory owners to do two things: (1) Please enter a pass in ForeTees for ALL guests ahead of their arrival; and (2) please provide a good phone number so you can be contacted if a pass has not been entered. Guests will be turned away if you cannot be contacted. To add or update a phone number, please submit it to conservancy@promontoryclub.com, lfinlayson@promontoryclub.com, or jellis@promontoryclub.com.

This policy is enacted for both the Main Gate and the Equestrian Gate. Construction gate access will continue to operate as is. The Board is hopeful this change will limit the people in Promontory to those with business in the community.

Motorized Vehicles on Trails

The Board has adopted a fine schedule for those who operate motorized vehicles on the trails, as described in the existing policy:

  • First Offense: Warning
  • Second Offense: $100 Fine
  • Third Offense: $500 Fine

This is effective May 20, 2020 and is subject to adjustment at the Board’s discretion.

Pet Cleanup

The Conservancy provides cleanup bags for animal waste throughout the trails system for owner convenience. Please continue to use these bags and deposit them in the waste containers provided.

Conservancy staff has noticed an increase in used bags left on the trail, WHICH IS NOT ALLOWED. We ask that you please put used bags in the waste containers. Thank you for disposing of this waste responsibly.

Please remember that pets are not allowed at the Soccer Field at Mountain Garden Park. Please continue to take your dogs to the dog park near the Beach House.

Emergency Preparedness

Be Prepared. Know Your Exits.

Knowing your escape route is important before the need arises. At Promontory, there are FOUR exit points that can be used in case of an emergency.
  • Promontory Ranch Road to exit out the Main Gate or Equestrian Gate, when practicable. These routes are paved and lead to major thoroughfares better able to handle traffic.
  • Take Painted Valley Pass south as if going to the Nicklaus Golf Course, but continuing onto the dirt road where the paving ends near the driving range, which eventually leads to Brown’s Canyon
  • Go west on the dirt road off of the north side of Saddlehorn Drive in Bison Bluffs neighborhood, near the pump house, which will ultimately connect with Silver Gate Drive, Pace Frontage Road, and Promontory Ranch Road outside of the Equestrian Gate.
Please orient yourself with the community to understand the exit that best suits your location, whether leaving from home, an amenity, or elsewhere.Click below to view the Emergency Exit Map.

Dog Leash Policy

Please remember that all dogs are required to be on a leash, unless on the designated OFF-Leash Trail or at The Dog Park.

For more detailed information on Promontory Conservancy’sPolicy Regarding Pets please click the link below.

Wildlife & Rodenticides

Rodenticides, the poisons sometimes used to kill rodents, have an impact beyond the location where they were initially used. Birds of prey, such as owls and hawks, may be harmed or killed by consuming poisoned rodents, even at non-lethal doses. Additionally, hawks and owls may feed poisoned rodents to their young.

We ask that you please use snap traps to control rodent infestations without negatively impacting non-target wildlife.

Emergency Notifications

Some years ago Summit County created a system to provide phone, email, and text messages regarding emergencies. The system was upgraded such that anyone who previously signed up will need to sign up again.

The alert center also provides information about non-emergency matters in and about Summit County.

Contact The Conservancy

Promontory Conservancy
General inquiries
conservancy@promontoryclub.com

Snow Removal
snowremoval@promontoryclub.com

Christine Morr
Design Review Architect
cmorr@promontoryclub.com

Daniel Cobb
Conservancy Inspector
dcobb@promontoryclub.com

Darrin Neilsen
Conservancy Director Of Operations
dneilsen@promontoryclub.com

Joe Ellis
Director of Owner Services
jellis@promontoryclub.com

Logan Finlayson
Director of Legal Services/Conservancy
lfinlayson@promontoryclub.com

Shawn Potter
Executive Director
spotter@promontoryclub.com

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