Promontory Conservancy

As the environmental guardian for the community, the Promontory Conservancy serves as the Promontory Home Owner's Association, ensuring that policies protecting the community's open spaces are upheld, which includes designating open space around custom homesites and maintaining Promontory's internal trail system and neighborhood parks. The Conservancy also oversees the operation of Promontory's gatehouses and security patrol within the community and provides maintenance and snow plowing for Promontory's roadways. The Conservancy serves the important function of administering and enforcing Promontory's Declaration of Covenants, Conditions, and Restrictions as well as Promontory's Design Guidelines as it facilitates the design and site-planning process for all custom homes to ensure that value-protecting standards are met and oversees enforcement within the community of standards for architecture, landscaping, and property use.

Please see the 2013 Conservancy rules and policies to learn about regulations which are applicable throughout the Promontory community.

CONSERVANCY CONTACT:

If the Conservancy does not have your email address and you would like to receive weekly emails with Conservancy-related news, please send your email address to mferrin@promontoryclub.com.

Promontory Architecture and Style

At the heart of the Promontory community is the rugged yet sophisticated style of the great American West. Mountain homes here draw inspiration from nature, taking full advantage of the distinctive terrain and spectacular mountain vistas, while at the same time opening to the most modern and creative design. Interiors are inspired by the beauty and simplicity of the natural setting. Innovative, stylistic and in concert with their surroundings, these home designs are a testament to the grandeur of life at Promontory. Click here to read about the character and approach to Promontory Architecture.

Promontory Trail Map

Click here to download a map of Promontory's Trails!

Promontory Snow Removal Information

Promontory Snow Removal Services

As winter snowfall is certainly upon us, the Conservancy looks forward to keeping Promontory's roadways plowed and passable for the safety of its homeowners and their guests. The Board has worked to respond to the homeowner concerns which resulted from last year's snowfall and snow removal services. Please see the enclosed map which illustrates the priority order for snow plowing at Promontory this winter.

Promontory full-time and part-time residents may purchase seasonal, monthly, or "as-needed" snow removal services for driveways and walkways from the vendor contracted by the Conservancy by calling Ben Moorman of Tuck Landscaping, Inc. at (801) 266-1802 (office) or by e-mailing benm@tucklandscaping.com. You may contact the Promontory concierge for a list of other vendors who you may wish to contact for these services (Action Snowplow (435) 640-3488 and Advanced Outdoor Service (435) 645-8897 are two other vendors in the area). Please be sure to ask vendors about their equipment and methodology, as many use snow plows which may be cheaper to operate but may risk damaging a textured or colored driveway. You may also wish to ask if the vendors include sidewalks and a path to the doorway in their pricing.

The Conservancy's Contractor for snow plow service will be on-site at Promontory 24 hours in advance of an anticipated snow event and will use the most up-to-date 24-hour surveillance for weather monitoring at Promontory. Snow plow crews will continually monitor and remove snow and ice throughout ongoing storm conditions so as to keep Promontory's roadways passable and in line with County and State public safety requirements. We fully anticipate their service to be both timely and thorough and to exceed our minimum requirements.

For a map of the snow removal services anticipated during this winter season at Promontory, Click here.

Ongoing Promontory Snow Removal Information / Emergency Contact

In the case of a snow plow or traffic emergency that poses an immediate threat to health, safety, or property, Promontory homeowners may call the Conservancy's Construction Manager, Sam Ferrin, at (435) 731-0667 and leave a message containing the time and nature of the emergency. For any snow removal related inquiries, email snowremoval@promontoryclub.com and the appropriate Conservancy staff member will respond to your request or concern.

Emergency Contact Information

Construction related Emergency

   Sam Ferrin, Conservancy Construction Manager at 435-731-0667

Snow or Common Area Emergency

   Christopher Phinney, Conservancy Manager, 435-729-0405.

Snow Removal

   If you have a snow removal inquiry or request, please email: snowremoval@promontoryclub.com

Traffic Emergency

   West Gatehouse at 435-333-3035 or 435-333-4000 ext.9.

Traffic Policy, Patrol or Parking Questions

   Terry Hoffmeyer, Security Manager at 435-513-0913.

Project Infrastructure Emergency

   Mike Coopman, Director of Land Development at 435-655-1388.

Non-Conservancy, Club Facility Emergency

   Val Hardcastle, Director of Club Operations at 435-655-1963.

Click here for an important message to Owners and Builders regarding construction vehicles. Snowplow Warning

Conservancy Board of Directors

The Promontory Conservancy Board of Directors is the body responsible for the general governance and administration of the Conservancy. As established in Promontory's Governing Documents, the Board of Directors meets on a quarterly basis to ensure that specific aspects of the Promontory Community (including architectural integrity; infrastructure, roadway, landscape maintenance and daily security patrol services) are being performed at levels appropriate and satisfactory to Promontory homeowners.

Members of the Board essentially act as the managers of Promontory's homeowner's association, and each Board member affirmatively undertakes to make informed, thoughtful decisions that are necessary for the Conservancy's continued and successful day-to-day operation.

At present, the three members of the Board of Directors are:

    • Stephen Lees, Promontory Controller
    • Mike Coopman, Promontory Development Director
    • Arnie Rubin, Owner-elected Board Member

Stephen Lees, Promontory's Controller, also acts as the President of the Conservancy and oversees its day-to-day operations which are managed by Meagan Ferrin, the Conservancy Director.

If you have questions, concerns, or suggestions for the Conservancy, please e-mail Meagan Ferrin at mferrin@promontoryclub.com. If you have questions concerns or suggestions for the Board, please email conservancy@promontoryclub.com and the Board will address issues either on or before the next Conservancy Board of Directors meeting.

Following this quarter’s Board meeting, the Conservancy mailed a letter to all Promontory owners on May 10th, regarding upcoming community enhancements. To read a copy of this letter, please click here.

Annual Meeting

The Conservancy generally holds its annual meeting at the end of the year. During this meeting, a status report of the Conservancy annual activities is presented, special Conservancy announcements and/or projects are described, and other miscellaneous Conservancy issues are discussed by the general Promontory ownership and the Conservancy Board of Directors and Officers.

Every other year, the Conservancy will hold a general election to elect Owner-elected Class A Board Members (the number of these is determined by the number of owners in the Conservancy which, in turn, determines the number of places on the Board), and announce the results of that election at the Annual Meeting.

Please click here to view the 2012 Annual Meeting Minutes.

Recycling at Promontory: Going Green

Summit County is now providing residential recycling services at Promontory through Allied Waste, which currently picks up trash from Promontory residences. This new service will begin on Thursday, July 5, at 7 am (along with your trash pickup) and is free of charge. They will provide recycling pick-up every other Thursday at the same time (7 AM). The smaller GRAY waste bin will be used for trash pick-up, and the larger BROWN bin will become your new recycling bin. Please be sure to place both bins at the curb each Wednesday night, and remove them from the curb on Thursday after pick-up. The Conservancy assesses a $25 fine for any bin left out past Friday morning. This will not change. For your information and convenience, the following items are what can be recycled:

         • All Plastics #1 through #7 (including plastic bags, caps and lids left on bottles, aluminum cans, tin cans
           and all paper (including newspaper, mail, cardboard, paperboard, phone books, office and notebook paper)
           are all APPROVED.
         • Glass WILL NOT be allowed in this new recycle bin.
         • Items which cannot be recycled curbside (e.g. glass) may be dropped off at Recycle Utah,
           1951 Woodbine Way, Park City.

Should you have any questions regarding this new County service, please contact REPUBLIC SERVICES: 435.615.8311 (www.AlliedWasteUtah.com or www.SummitCounty.org ). To see a calendar for County recycle pick-up in Promontory, please click here.

If you are currently signed up with Curb-It for your recycling, please note that through the term of your contract, that service will continue on the weeks that the County does not empty its recycling bin at your residence with the same materials always allowed (including glass). If you have any questions regarding your current Curb-It service or their options for renewal or cancellation, you may call at 435.901.2568 or email at info@curbitrecycling.com.

Design Guidelines

Promontory Philosophy

Promontory's Governing Architectural sophistication is expected in every Promontory design, and a consistently unified respect for natural wildlife and for the historic ranch environment so distinct to Promontory's character and vision must be honored. Specifically, the architecture in Promontory's custom homes must evoke qualities of authenticity, proportionality, craftsmanship, sustainability, and social sophistication. Heavily textured material, deeply recessed windows, large, protective overhangs, staggered and shapely roof formations, strong, sturdy architectural massing, rustic and natural earth tones, and the significant use of stone and wood are only some of the primary design elements required on all Promontory home sites.

The Promontory Design Guidelines serve to address and to carefully monitor this important design philosophy, as they are used to evaluate every architectural plan considered within the Promontory Community. Theu are intended to provide clear direction to Owners, Architects, and Builders alike as they ensure the compatibility of all design philosophies which may take shape throughout Promontory currently and in years to come.

Download the Design Guidelines to read the philosophy in detail.

Download the Design Review and Construction Process for a detailed checklist.

Design Review Final Release Requirement/Penalty for Failure to Comply

Several Owners at Promontory with completed homes have not obtained the required Final Inspection and Final Release from the Promontory Architectural Review Committee. The Conservancy specifically requires this Final Inspection and Final Release in order to ensure that each completed home at Promontory complies with the Design Guidelines, with previous Architectural Review Committee correspondence/approvals, with home site landscaping/re-vegetation requirements, and with the policy of making all violation corrections within a reasonable period after construction completion.

Please review the Final Release Policy. Print out this Letter of Certification to request a Final Inspection from the Architectural Review Committee.

Construction Regulations

The regulations in the Design Guidelines; Section 6 govern any and all Home site construction projects at Promontory. The Conservancy encourages every homeowner, contractor, and subcontractor to carefully read and adhere to these Construction Regulations.

Owners please have every contractor and subcontractor read these Construction regulations carefully. Please email conservancy@promontoryclub.com or call Meagan Ferrin at 435-333-4023 with questions.

Construction Gate/Activity Hours at Promontory

Because families are now living at Promontory and beginning to stay here for extended periods (particularly in the summertime), The Conservancy Board has carefully contemplated and further limited the hours for construction work and for noisy activities on the Promontory property.

Click here to view Construction Gate/Activity Hours at Promontory.

Construction Site/Builder Violations

When direct construction rule violations (i.e. site clean-up, noisy activity, illegal parking, illegal dumping, prohibited delivery access, etc.) by any Owner or Contractor(s) (including subcontractors, work persons, material men, etc. connected to the Owner's lot) occur at Promontory, a builder violation will be issued, which will warrant certain consequences.

On-Site Construction Soil Dumping

The Promontory Conservancy charges a dump fee of $50.00 per load for material dumped at any approved dump site within Promontory boundaries. Clean fill material will be allowed to be disposed of only at pre-approved, designated dump sites. Unsuitable materials such as brush, garbage, or materials in excess of 18" in size will not be allowed at the dump sites. Arrangements must be made to haul unsuitable materials off-site outside of Promontory. Read here about the dump site pre-paid punch card system, and dump site hours and policies.

Conservancy Enforcement of CCR’s and Design Guidelines

Click to view the Conservancy’s 2013 enforcement policy regarding noncompliance with the CCR’s and/or Design Guidelines.

Conservancy Pet Policy

As the Promontory community has grown, so has the number of families at Promontory who have pets. During 2012, there were an increased number of dangerous incidents involving pets at Promontory. If an owner has an immediate concern regarding a a pet running at large or off-leash and/or being a nuisance or hazard to persons or wildlife (which may include attacks, acting viciously, causing unsanitary effects on the environment, making continuous noise, or otherwise being a danger to the public health, safety and welfare), all Promontory residents and/or persons on Promontory property are encouraged to independently call Summit County Animal Control at 435-615-3985. Summit County Code (Title 5; Chapter 1; Sections 1-27 (Animal Control)) can be viewed in its entirety at: http://www.sterlingcodifiers.com/codebook/index.php?book_id=522. In addition, some common frequently asked questions are answered by Summit County Animal Control at: http://www.summitcountysheriff.org/animalcontrol/answers/index.html.

To ensure Promontory remains a pet-friendly community, which is safe for all homeowners and wildlife, anyone residing at or visiting Promontory should be aware of the attached Pet Policy, and abide by these important rules.

Promontory Shuttle System

The Conservancy has established a shuttle system to enable members and guests to travel from Promontory to Park City. The circulating shuttle travels between Promontory's Ranch Clubhouse Compound, the Upper Deer Valley Alpine Lodge, the Town Lift Lodge on lower Main Street and by special request, The Canyons ski resort.

The service features two "Jammers", which are actually restored National Park Service tour buses built in 1979 for operation in Yellowstone National Park. With less than 50 of these historic vehicles still in existence, Promontory owners and guest enjoy the "national park-like" vision and philosophy which underlie the Promontory Conservancy's mission while arriving in style at their destinations.

Click here to view the 2012-2013 Winter Jammer Schedule.

Community Access, Traffic and Security Regulations

The Conservancy's new Community Access and Gatehouse procedures are intended to separate member/guest and construction traffic and to relieve congestion at peak hours. The procedures redirect most sales traffic to enter through the North Gatehouse and incorporate differentiated construction access passes to help our patrol identify which workers need to travel via the Ranch Club Trail to their jobsites and which must bypass the Club Compound area by using Promontory Ranch Road.

Click here to read about Member Access to Promontory, guest procedures, identification stickers and passes and North and West Gatehouse hours and contact information.

“Click here” to read about how to register your family and guest information by using the gatehouse management software program.

You can find information here on Traffic Regulations, Patrol and Traffic Violations at Promontory.

Finally, Construction Zone Passes and information for Construction traffic can be found here.