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  • Community Access, Traffic
    and Security Regulations

The Conservancy's new Community Access and Gatehouse procedures are intended to separate member/guest and construction traffic and to relieve congestion at peak hours. The procedures redirect most sales traffic to enter through the North Gatehouse and incorporate differentiated construction access passes to help our patrol identify which workers need to travel via the Ranch Club Trail to their jobsites and which must bypass the Club Compound area by using Promontory Ranch Road.

Gatehouse Procedures

Promontory Member Access

Since April 2007, the West Gatehouse at Promontory is now largely restricted to members and members’ guests only. Only members, members’ guests, and Promontory employees are allowed to enter through the West Gate. Incidentally, members and members’ guests are still permitted to access Promontory through either the North Gate or the West Gate, depending on their preference; however, other parties are restricted to accessing Promontory by way of the North Gate or the Construction Gate only. The West Gatehouse is manned 24 hours daily.

The North Gatehouse is manned from 6:00 a.m. – 12:00 a.m. midnight.
Members may enter through the automatic gates at either gate with a gate access card. The software for the gate card system was upgraded in early 2007, and some old gate access cards no longer work in the system. Owners who find their card no longer works should present their old card to the Gatehouse Guard in exchange for a new one. If a member does not have their gate card with them at the time of entry, he/she can always identify themselves to the Gatehouse Guard to gain access.

As a Promontory member, you are provided with windshield stickers which identify you as an owner/member of The Promontory Conservancy. These stickers should be displayed in the bottom driver’s side corner of your windshield. For members who regularly use a rental car when visiting Promontory, you may request a plastic member hang-tag for use in your rental car by contacting Promontory’s Member Services Manager, Beth Armstrong, at (435) 333-4204 or email Beth barmstrong@promontoryclub.com.

 

Guests Visiting Promontory

Gatehouse Contact Information

If you invite guests to visit you at Promontory, we ask that you please notify the Gatehouse Guards in advance of your guest’s arrival. The best method for notifying the Gatehouse of your expected Guest’s arrival is by way of email at gatehouse@promontoryclub.com. In your email, please inform the Guards of all of your Guests’ names and the applicable arrival date and time.

Alternatively, you may notify the Gatehouses by phone at either of the following numbers: West Gatehouse: (435) 333-4035 or North Gatehouse: (435) 333-4030.

Unannounced Guests will be asked to fill out a Guest Registration Card, and will be given a “Guest” hang tag before being granted access to Promontory.

Other Visitors to Promontory

All other persons wishing to gain access to Promontory must enter through the North Gate entrance (with the exception of construction personnel who will continue to enter and exit through the West Construction Gate). Thus, sales prospects, servicemen, appraisers, home inspectors, etc. should enter Promontory through the North Gate at all times.

If you have questions regarding the gate access procedures at Promontory, please feel free to contact either the Gatehouse or the Club Concierge at (435) 333-4000.

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Promontory Conservancy Gatehouse Management Instructions

The software and database we use for our Gatehouse management was purchased by another firm and received an update. There is a new look and some minor changes that make it easier to use. The only major change is that your email address is now used for the Login instead of a phone number. Your password was not changed. If you have any difficulties using the system or need a new password set up please contact one of the concierge staff at (435) 333-4000 or Val Hardcastle at (435) 333-4219.

As a reminder the following steps allow you to authorize guests in the system –

  1. Go to www.promontoryclub.com.
  2. A navigation menu appears about half way down the page on the left margin. Choose “Gatehouse Management”. You will be directed to the Gate House management login page.
  3. Login: Your primary email address is your permanent login.
  4. Enter your password.
  5. Once logged in you will be at a “Guest List” Page.
  6. You will see a tab for “Add Guest”. The Program is self explanatory at this point.

We would also like to request that all residents update the phone list on the left hand side of the “Guest List” page. Four numbers can be left in priority order. The numbers are used by the security staff to contact you if there is any confusion on an arriving guest. These numbers are also used if an alarm is found to be going off at your home. We suggest you also include your property management company on this list if you are currently using this service.

 

On-Site Traffic Regulation and Violations/ Monitoring and Patrol

In order to moderate speeds and redirect (to the extent possible) construction thru-traffic away from occupied residential neighborhoods, the Conservancy has installed additional stop signs on Ranch Club Trail and has provided for additional daily roving speed patrol, especially during peak traffic times (i.e. 7:00 a.m.-9:00 a.m. and 3:00 p.m.-7:00 p.m.). The Conservancy Patrol is equipped with a radar gun to monitor traffic, and those observed in violation of posted speeds or other violations of the Conservancy’s traffic regulation signage will be issued a warning, either by mail or in person by the Patrol Officer who witnesses the infraction.

In each case where a violation is traceable to a particular Lot Owner or the Owner’s family members, Guests, Employees or Construction Contractor(s) (including any and all materialmen, workpersons, employees, subcontractors, etc.), a copy of the warning and a letter of notification will be sent to the Lot Owner and will be counted toward a “3-strikes” system of fines to Lot Owners if they or anyone traceable to their Lot (as mentioned above) commits a traffic law violation:

  1. 1st Violation: Traffic warning to violator & 1st letter to Owner identifying violation
  2. 2nd Violation: Traffic warning to violator & 2nd letter to Owner identifying violation
  3. 3rd (and any subsequent) Violation: Traffic warning to violator & 3rd (or subsequent) letter to Owner identifying violation and assessment of an enforcement charge (initially set by the Conservancy Board at $200) against Owner’s Conservancy account for the 3rd and for any subsequent violation. Conservancy may file recorded Notice of Interest against Owner’s Lot to secure same. Fines from violations will be earmarked to cover the cost of Conservancy Patrol enforcement.

In addition to increased Gatehouse ingress/egress monitoring and notification of traffic rule violations by The Conservancy Patrol, the Conservancy has arranged for the Summit County Sheriff to provide increased patrols within Promontory to issue traffic citations in cases where violations are observed by Sheriff’s Deputies.

For traffic policy, patrol, or parking questions, please call Promontory’s Security Manager, Joe Ellis at (435) 602-0420.

For snow plow or traffic emergencies, please call the West Gatehouse at (435) 333-4035 or Promontory’s Security Manager, Joe Ellis at (435) 602-0420.

 

Construction Traffic Zone Passes

The Conservancy issues two types of monthly construction access passes. Passes for workers/trucks on jobs that must be accessed via Ranch Club Trail are plain colored (with the color denoting monthly access for the current month) and passes for jobs that may be accessed without using Ranch Club Trail are the current, designated monthly color but also have a black bar across them. Workers/vehicles with a pass bearing the bar are required to use Promontory Ranch Road (the Spine Road) to access their jobsites and are prohibited from using Ranch Club Trail.

The unauthorized use of Ranch Club Trail will result in a warning notice from our Conservancy Patrol to both the offending worker and to the Owner of the homesite on which the worker is employed, and will count toward the “three-strikes” policy previously described (see below).

  1. 1st Violation: Warning notice to violator & 1st letter to Owner identifying violation
  2. 2nd Violation: Warning notice to violator & 2nd letter to Owner identifying violation
  3. 3rd (and any subsequent) Violation: Warning notice to violator & 3rd (or subsequent) letter to Owner identifying violation and assessment of an enforcement charge (initially set by the Conservancy Board at $200) against Owner’s Conservancy account for the 3rd and for any subsequent violation. The Conservancy may file recorded Notice of Interest against such Owner’s Lot to secure same.
  4. For construction traffic policy, patrol, or parking questions, please call Promontory’s Security Manager, Joe Ellis at 435-602-0420.

    For questions about a particular Construction Site’s Limits Of Disturbance and related parking
    issues, please call the Conservancy Director, Karin Wilson at (435) 731-4830.

 

Park City, UT | Promontory Club